NYU faculty and staff reimbursements are processed via the AP Workflow system.
AP Workflow is a web-based service that allows NYU employees to process and track requests for reimbursements and cash advances. All NYU employees with a net ID can access AP Workflow via the Work tab of NYUHome. Non-employees requiring reimbursements must be reimbursed through i-Buy NYU.
Before You Get Started
Before requesting access to AP Workflow, please review the policies, guidelines, and training resources listed below. Reimbursements that do not comply with NYU and Steinhardt guidance published in the links below will be rejected.
How to access and use AP Workflow
Steinhardt AP Workflow Guidelines
NYU Expense Reimbursement Policy
Requesting Access to AP Workflow
To request access to AP Workflow, please complete the AP Workflow User Role Request Form with the information listed below. This information can be provided by department/unit administrators.
- The user’s first and last name
- The user’s net ID
- The user’s role in AP Workflow
- The path that the user should be added to
An email notification will be sent when the request is completed.
AP Workflow Quick Guides
- Request a Reimbursement [PDF - 65kb]
- Request a Cash Advance [PDF - 49kb]
- Reconciling an Outstanding Advance [PDF - 67kb]
- Approval Delegation [PDF - 130kb]
- Email Approval Notification [video]
Requesting Direct Deposit
To request Direct Deposit for reimbursement requests, please complete the Accounts Payable Direct Deposit Authorization Form and email it, along with a voided check or a bank statement, to firstname.lastname@example.org for processing. Note that this is required even if the individual is already signed up for direct deposit of payroll.