Reservable Spaces

You must read and agree to all of the below guidelines before you can make a reservation.


IHDSC has two common spaces available for events and meetings. Reservations must be made through the forms below. Priority will be given to IHDSC staff, IHDSC affiliates (e.g. researchers on IHDSC-managed projects and IHDSC-funded students), and CRCDE staff. All unaffiliated persons should follow up directly with David Meehan at after their request has been submitted.

Conference room 515E can accommodate 12 people around the conference tables or 16 people in row seating.

Meeting room 521E can accommodate 8 people around the conference tables.

Both spaces are equipped with video screens for media presentations, laptop hookups, and phone lines for conference call needs. In addition, 515E is also equipped with videoconferencing technologies.

For instructions on how to use A/V equipment, please click here.


The reservable spaces at IHDSC are normally available Monday-Friday, 9:00am-5:00pm. For events that fall outside of these time frames, please contact for special permissions.

If you plan on using any A/V equipment, please plan on arriving early to test the equipment and troubleshoot any potential problems. If you are having food catered to your meeting, please have delivery scheduled for at least 30 minutes prior to your meeting time. Remember to factor in this extra time into your reservation request.

Please do not open the windows in 515E. If the room is too warm please contact NYU Client Services at 212-998-1001 or

Note that failure to abide by any of the guidelines listed below may result in refusal of future reservation requests.

Clean Up

Rooms must be cleaned and returned to their original condition immediately after use. All trash must be placed in trash or recycling bins in each room. Tables and chairs must be put back in their original place. Any equipment borrowed from IHDSC (e.g., cables) must be returned immediately. Rooms must be locked after use.


If your event is being catered, a group representative must be present at the expected delivery time to accept food deliveries. IHDSC staff will not sign for or take responsibility for any food deliveries. If you need to make special arrangements, please contact


Floor 5E is a working office, so please keep noise level to a minimum. It is your responsibility to inform meeting guests to maintain an appropriate noise level.

Reservation Form

To reserve a space on Kimball 5E, click here.

The below calendar shows when the reservable spaces are busy. Gray blocks indicate room 515E and purple blocks indicate room 521E. You can also toggle between rooms using the dropdown menu on the right.