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Paying Bills and Purchasing Goods and Services

Expense Management

i-Buy NYU is the University's system for requisitioning, paying suppliers/ vendors, and procuring goods and services. To use i-Buy NYU, log in to the Work tab of NYU Home, search for the Buying and Paying channel, and click on the i-BUY link.

Roles within i-BUY:

  1. Shopper - An individual who can create shopping carts in i-BUY.
    Anyone with an NYU netid is automatically given the role of Shopper in i-BUY. A Shopper cannot submit an order without first assigning it to a requester.
  2. Requester - An individual who can create shopping carts and submit shopping cart orders in i-BUY.
    To request the role of requester in i-BUY, an email must be sent to steinhardt.finance@nyu.edu.
  3. Approver - Reviews shopping carts and approves based on business purpose and budget
    Only department administrators (DAs) and the Steinhardt Finance team are granted the role of approver within the parameters of the delegation of authority database.

Please visit the i-Buy NYU Resource Portal for best practices guidelines, training modules, FAQs, and additional reference material.

Below is commonly Used i-Buy NYU Resources Portal Materials:

  • i-Buy NYU Introductory Guide
  • Glossary of Terms
    An index of all terms specific to the i-BUY system.
  • Submitting Punchout Catalog Order
    Punchout catalogs connect to a supplier’s website, but are branded for NYU and use our contract pricing. Punchout sites retain the look-and-feel of the supplier’s regular public website; however, the checkout will result in the products being returned to your active shopping cart in i-Buy NYU. This can be done by a shopper or a requester.
  • Submitting Non-Catalog Order
    Non-Catalog Orders are intended to address purchasing needs that fall outside of typical requests within a punchout site, catalog or form (i.e. paying consultants and fees for service invoices).
  • Searching Documents
    Used to find previously submitting POs.
  • Submitting Standing Orders
    A standing order is a PO that setup when you`re paying vendor and is expecting multiple invoices in different dollar amounts per invoice.
  • Splitting Chartfields
    Used when more than one chartfield is being charged for an expense.
  • Requesting a New Supplier
    If you have a supplier that provides a service not already offered by any other supplier in i-BUY, you can request the supplier be added to the system.
  • Guest Reimbursements
    Reimbursing a guest for travel, meals or other expenses agreed to be reimbursed by NYU.