International Educational Conference

Volunteer at the 2012 International Education Conference

This year's International Education Conference will be our biggest yet, and volunteers play a crucial role in the success of the conference.  Information on volunteer roles and responsabilties as well as how to sign up are included below.

Volunteer Positions and Responsibilities


Panel Volunteers

Each of the conference's 25 panels will be staffed with one Panel Volunteer.  Each Panel Volunteer shift is two hours long.  General responsibilities include:

  • Arriving before the panel starts and staying after the panel ends to ensure that the room is ready for the (next) panel.
  • Introducing yourself to panel participants and checking with them to make sure they have everything they need.
  • Serving as a “timekeeper” and alerting panelists to how much time they have left to speak.  You’ll be provided with signs (e.g. “5 minutes” and “1 minute / wrap it up”) to hold up at the appropriate times.
  • Providng low-level technical support to panelists as needed.  This includes things like basic computer and projector trouble-shooting, helping panelists load and pull up PowerPoint slides onto a computer, etc.
  • Greeting conference attendees, giving directions and answering questions.

Depending on when and where the panel you're volunteering for is scheduled, you may have other responsabilties such as:

  • Transporting and setting up materials such as laptops and projectors in the room where your panel will be taking place (if your panel is during the first session of the day).
  • Monitoring the room to prevent theft in between panels and during breaks (e.g. if your panel is just before or after the lunch break).
  • Take-down/clean-up of materials such as laptops and projectors and transporting them back to Kimball (if your panel is during the last session of the day).


Registration Volunteers

Registration Volunteers will be stationed in the registration area in the 1st floor lounge of Pless Hall.  There are a total of 14 three-hour Registration Volunteer shifts.  Responsibilities include:

  • Checking in and distributing conference materials to participants and attendees.
  • Giving directions and answering questions.
  • Assisting with miscellaneous tasks as needed.


Floating Volunteers

Floating Volunteers are essentially on hend to help out with whatever comes up.  There are a total of 6 three-hour Floating Volunteer shifts.  Responsibilities include:

  • Helping to transport and set up materials such as laptops, projectors, and water bottles to and from conference buildings/rooms.
  • Giving directions and answering questions.
  • Assisting with miscellaneous tasks as needed.
How to Sign-Up

Students can sign-up for different volunteer shifts via the Volunteers | 2012 International Education Conference Google Calendar.  Simply click on the shift that you want to sign up for, and a window will pop up allowing you to “book an appointment”.  (For the uninitiated: Google Calendar appointments are pretty straightforward, but you can read about using appointment slots to learn more).

Signing up for multiple shifts is welcome and encouraged!

A couple notes about Panel Volunteer shifts:

  • Panel Volunteer shifts are identified with the specific panel number (e.g. “Panel 1A | Education and the Nation”) so that students can choose to volunteer at the panels that most interest them.  Please refer to the Conference Program (PDF) for details on each panel.
  • Each shift has about 15 minutes built in either before the actual start of the panel or after the actual end of the panel.  So, for example, although Session 1 runs from 10:45am to 12:15pm, your Panel Volunteer shift will run from 10:30am until 12:30pm.

Questions about volunteering?  Contact International Education Graduate Assistant Andrea Brown.