Facilities

Facilities: Provincetown Playhouse Policies

POLICIES AND PROCEDURES FOR ALL PRODUCTIONS IN THE PROVINCETOWN PLAYHOUSE

Download Policies and Procedures for Provincetown Playhouse here

 GENERAL POLICIES

  • All NYU Rules and Regulations must be followed at all times.
  • No food or drink is allowed in the Theatre auditorium, On-Stage, or in the Lighting Booth unless it is a prop for a production.
  • No alcohol or smoking is allowed in any NYU building at any time for any reason.
  • Please read the Simulated Weapon Policy regarding the use of firearms and/or other simulated weapons (this includes toy guns). 
  • Fog and haze machines are NOT permitted, as per Environmental Services at NYU

FIRE SAFETY
Fire safety is critical; we follow the law scrupulously in this regard. The following guidelines must be observed:

  • All public events must have two certified Fire Guards per every 100 people in attendance. It is the duty of the Fire Guards to know the location and operation of all Fire Extinguishers, and be prepared to indicate the emergency exits to the audience should a swift evacuation of the Theatre become necessary. They must each have their certification posted in the Fire Guard Logbook in the Box Office.
  • No flame is permitted in the Theatre. This includes, but is not limited to, open flames, flash pots, cigarettes, cigars, pipes, smoke cones, oil lamps, gas lamps, torches, and candles.
  • Fire Exits must not be obstructed: keep all aisles clear, all doors completely accessible, and all backstage paths clean and unimpeded.
  • Illuminated “Exit” signs may not be blocked, turned off, lamped down, or gelled.
  • Emergency Lights and Fire Alarm Strobes by not be blocked or impeded.
  • Pull Stations and Fire Extinguishers must be visible and easily accessible at all times.
  • Every supervisor should know the location and operation of all Fire Extinguishers, and be prepared to indicate the Emergency Exits to the audience should a swift evacuation of the theatre become necessary.
  • Nothing may be stored in the hallways or stairwells.
  • Other than times when the house is open to the public for performances, all Fire Doors must remain closed.
  • All wires and cables on the floor must be completely taped down. No wire should cross an exit, but should be routed up and over the doorway.
  • Combustible items must be stored in the combustibles cabinet in the Scene Shop in the basement of the Education Building. Spray paint is not permitted to be used inside the premises.

THEATRE SPACE

  • Keep the Theatre in a safe, usable, and clean condition at all times.
  • Permission to use the Provincetown Playhouse does not imply permission to use other NYU spaces or properties. Separate permission must be obtained for the use of costumes, props, the scene shop, or rehearsal spaces.
  • The Provincetown Playhouse has 88 seats (76 fixed seats, 8 movable seats on risers in back of house left, 4 wheelchair spaces/movable seats in back of house right). The maximum capacity of the auditorium is 111, which includes performers,  production crew, ushers/Fire Guards, and audience. No one may stand or sit in the aisles (including the space between the first row of seating and the stage) or in front of the Fire Exits.
  • Posters, signs, or scenery elements may not be hung on the walls of the theatre, in the lobby, or on doors.
  • The Rehearsal Room and Dressing Rooms are multi-use rooms and should be kept clean for other theatre users. 
  • Before leaving the Theatre after an event, it must be returned to a state that will allow classes and other events to be held.

THEATRE EQUIPMENT

  • House soft goods may not be moved or removed without the permission of the MPAP Technical Director.
  • The Grid is rated at 30 lbs/ft and this safe working load limit may not be exceeded.
  • All items in excess of 10 lbs that are to be hung from the Grid must be installed with aircraft cable and/or other rated and approved hardware. Hanging methods and equipment are subject to the approval of the MPAP Technical Director. No live loads (e.g. pulleys, swings, catwalks) may be hung from the Grid. 
  • The Grid is not designed to support human weight—please do not climb, hang, or swing from them.
  • Lighting booms must be anchored to both the Grid and the floor.
  • Since the NYU Protection Services does not provide the Provincetown Playhouse with full-time protection, security is a major concern. While working in the Theatre, please adhere to the following precautions:
    • Please do not duplicate or lend-out a key.
    • A supervisor must be present while students are in the theatre.
    • When entering and leaving, please ensure that the front doors are fully closed and never leave the doors propped open.
    • When leaving, please turn off the lights and make sure that all outer doors are locked.

EVENT PERSONNEL

  • Any organization using the Provincetown Playhouse must provide event personnel. This may include a stage manager and other backstage personnel.
  • There must be a house manager for all performances. This person is responsible for ensuring the presence of Protection and Fire Guards, coordinating ushers, preparing the Theatre for the audience, cleaning the theatre after each performance, and coordinating box office staff. The House Manager and Ushers are provided by the department.
  • Following the final performance, and within the allotted time, all equipment must be removed from the venue. This includes set pieces, musical instruments, and personal items.
  • As a safety precaution, the MPAP Technical Director must be provided with a list of all people who will be working on the production at least two weeks prior to the first use of the theatre.
  • One month prior to every public event, please arrange with the MPAP Space Coordintor to have a security guard present at the event.
  • One hour before the event, house manager and ushers should arrive to prepare for audience arrival by clearing the house of trash, stray personal items, etc., and preparing the programs. Ushers should notify the MPAP Technical Director when they find broken seats.

EVENT EQUIPMENT

  • While classes are asked not to disturb production properties, there can be no guarantee of safety. It is suggested that all sensitive or expensive equipment and property be locked up after every rehearsal and performance.
  • Requests for equipment—including, but not limited to, chairs, music stands, music stand lights, and multimedia equipment—must be submitted via an Equipment Request Form to the MPAP Office on the 10th floor of the Education Building a minimum of two weeks before an event. Note: the Equipment Request form is part of the online Space/Equipment Request Form—contact the MPAP Department Office for details.
  • All deliveries and returns of scenery, lighting, costumes, sound, and props must occur between 9am and 6pm Monday through Friday.
  • All performances are required to have a program, which must include certain information regarding the Provincetown Playhouse, NYU, and the Department of Music and Performing Arts Professions on its back page. Please contact the MPAP Department Office to discuss this requirement.
  • Only cloth spike tape, cloth gaffers tape, and glow tape may be used in the theatre. Cellophane, masking, duct, and electrical tapes are not allowed. At the end of the production, all tape must be removed. Nothing may be taped to the walls of the theatre, backstage, in the lobby or on any doors.

EVENT PROTOCOLS

  • Warnings must be posted in the entryway and program if any strobe, simulated weapons, or air horns are to be used in a show.
  • Work in the theatre must stop at least one-half hour before the end of the work call, with the remaining time dedicated to clean-up. Tools must be stored properly in the designated area, all paint items cleaned and put away, the theatre cleared of construction materials, and all areas swept or vacuumed.
  • Strike is the final clean-up: all scenery needs to be removed and stored or thrown away; lighting restored to its original configuration; all rental items returned; all costumes cleaned and stored; and the theatre returned to its barest, emptiest condition. At strike, the following apply:
    • The space must be left in a condition that is suitable for the next class or event.
    • The stage must be empty of all scenery, painted back to original condition, and free of screws, nails, and other hardware.
    • The Lighting Booth, Rehearsal Room and Dressing Rooms should be cleaned out and restored to original operating condition.
    • All boom-mounted units, floor-mounted units, boom pipe, extension pipe, and extraneous cable must be struck and returned to proper storage. Burnouts must be replaced and expendables—including zip cord, gel, tieline, and templates—should be saved and stored.
    • Headsets and beltpacks should be returned to the appropriate storage in the Lighting Booth.
  • All items left behind—including set pieces, props, costumes, and equipment—will be discarded, given away, or become the property of the Department.