Events and Conferences

Volunteer Information

Volunteer Positions and Responsibilities

Panel Volunteers

Each of the conference's 12 panels will be staffed with one Panel Volunteer.  Each Panel Volunteer shift is one and a half hours long.  General responsibilities include:

  • Arriving before the panel starts and staying after the panel ends to ensure that the room is ready for the (next) panel.
  • Introducing yourself to panel participants and checking with them to make sure they have everything they need.
  • Serving as a “timekeeper” and alerting panelists to how much time they have left to speak.  You’ll be provided with signs (e.g. “5 minutes” and “1 minute / wrap it up”) to hold up at the appropriate times.
  • Providing low-level technical support to panelists as needed.  This includes things like basic computer and projector trouble-shooting, helping panelists load and pull up PowerPoint slides onto a computer, etc.
  • Greeting conference attendees, giving directions and answering questions.

Depending on when and where the panel you're volunteering for is scheduled, you may have other responsibilities such as:

  • Transporting and setting up materials such as laptops and projectors in the room where your panel will be taking place (if your panel is during the first session of the day).
  • Monitoring the room to prevent theft in between panels and during breaks (e.g. if your panel is just before or after the lunch break).
  • Take-down/clean-up of materials such as laptops and projectors and transporting them back to Kimball (if your panel is during the last session of the day).

Registration and Check-in Volunteers

Registration and Check-In Volunteers will be stationed in the registration area in Kimmel Center, as well as at the information table outside the conference rooms. Responsibilities include:

  • Checking in and distributing conference materials to participants and attendees.
  • Giving directions and answering questions.
  • Assisting with miscellaneous tasks as needed.

Floating Volunteers

Floating Volunteers are essentially on hand to help out with whatever comes up. Responsibilities include:

  • Helping to transport and set up materials such as laptops, projectors, and water bottles to and from conference buildings/rooms.
  • Giving directions and answering questions.
  • Assisting with miscellaneous tasks as needed.

Reception Volunteers

Reception volunteers will help set up, run and break down the reception in Pless Hall. Responsibilities include:

  • Waiting for food delivery
  • Setting up food, drinks, plates, napkins, etc.
  • Monitoring food, drinks and supplies during the reception and refilling stations, as needed
  • Clean up reception at the end of the evening

Volunteer Shifts

Volunteers are needed for the following shifts:

Panel Volunteer

Session 1

11:00 – 12:30pm

4 Volunteers Needed

Panel Volunteer

Session 2

1:15pm – 2:45pm

3 Volunteers Needed

Panel Volunteer

Session 3

2:25pm – 3:55pm

3 Volunteers Needed

Panel Volunteer

Session 4

3:35pm – 5:00pm

3 Volunteers Needed

Registration Volunteer

 

8:30am – 11:00am

6 Volunteers Needed

Registration Volunteer

 

11:00am – 2:00pm

2 Volunteer Needed

Registration Volunteer

 

2:00pm-5:00pm

2 Volunteer Needed

Floating Volunteer

 

8:30am – 11:00am

1 Volunteer Needed

Floating Volunteer

 

11:00am – 2:00pm

1 Volunteer Needed

Floating Volunteer

 

2:00pm-5:00pm

1 Volunteer Needed

Reception Volunteer

 

5:00pm-6:00pm

2 Volunteers Needed


How to Sign up

Students can sign-up for different volunteer shifts via the Volunteers | 2013 International Education Conference Google Calendars.

Registration Volunteers

Panel Volunteers

Floating/Reception Volunteers

First, move the calendar to the date of April 12, 2013, to view appointment slots. Then, simply click on the shift that you want to sign up for, and a window will pop up allowing you to “book an appointment”.  (For the uninitiated: Google Calendar appointments are pretty straightforward, but you can read about using appointment slots to learn more).

Signing up for multiple shifts is welcome and encouraged!

 

Questions about volunteering?  Contact Volunteer Coordinator Lynn O’Connell, atloc4@nyu.edu.