Administration and Finance

Hiring Temporary Full or Part-Time Help

There are two options for supplementing your staff on a temporary basis:

  1. Student employees (Federal Work-Study and non-Federal Work-Study)
  2. Temporary full-time clerical and technical staff

Student employees are the first option you should consider. Students work on a part-time basis and may continue to work for you as long as they remain students.

  • When to consider hiring one. Students are generally hired to perform basic tasks such as making deliveries, data entry, and providing coverage for reception areas.
  • Benefits. In addition to assisting an NYU student, this is usually the easiest and most economical way of addressing basic clerical needs – particularly when Federal Work-Study monies are available.
  • Drawbacks and Limitations. Students are permitted to work no more than 20 hours per week during the fall and spring and no more than 30 hours during the summer. Their availability is subject to their course schedule and they are often unavailable during exam time – you are expected to be flexible about this (schoolwork comes first!). Student employees may not work in areas with access to confidential records, particularly those belonging to other students. 
  • Procedure. List student employee positions with The Wasserman Center for Career Development's NYU CareerNet.
    • Once you have selected a student, direct him or her to the Wasserman Center for onboarding (if they have not already done so). Note: the onboarding process must be completed before the student's first day of work. However, if the student has worked elsewhere within the University, this process may have already been completed.
    • Send a memo to with the name, University ID of the student, and the terms of employment: hourly rate, proosed hours, proposed start and end dates, and costing information (chartfield).

Temporary full-time clerical staff work on a full-time basis for up to three months.

  • When to consider hiring one. These appointments are generally used to fill vacant permanent clerical and technical positions.
  • Benefits. Full-time coverage is provided while the search for a suitable permanent replacement is conducted.
  • Drawbacks and Limitations. Appointments may last no longer than three months. Reappointments are not permitted. If you wish to retain a temporary worker on a permanent basis, you should encourage him or her to apply for the vacant position following the normal process. Be aware, however, that the probationary period runs from the date on which the employee started his or her temporary position.
  • Procedure. Contact Rosa Lin of Human Resources at extension 8-5816.

In some cases neither of these options is suitable. For example, you may wish to retain a student employee beyond his or her graduation date or employ an individual with specific technical skills. Contact Rosa Lin at extension 8-5816 to discuss other possible courses of action.

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Updated May 7, 2014