Use this form only to facilitate payments to human research subjects. Requests for advances for all other purposes must be made through AP Workflow.

Author: Administration and Finance
Keywords: Finance SRA Faculty
Other resources and file formats: Steinhardt Expense Reimbursement Form
Added: 7/1/2008 (updated 2/22/2011)
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A guide to the American Express Business Travel Account for New York University. This account is designed to capture all air/rail and in some cases amended for lodging for your individual school’s/department’s business conferences, group, meetings, tours and infrequent traveler use.

Author: Controller's Division
Keywords: Finance Faculty
Other resources and file formats: none
Added: 7/1/2008
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The American Express-NYU Travel Card is a corporate charge card that should be used to pay for NYU business travel/entertainment and related expenses. Cardholders are personally liable for all charges to their American Express-NYU Travel Card.

Author: Controller's Division
Keywords: Finance Faculty
Other resources and file formats: FAQ Travel Guide
Added: 7/1/2008
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Complete this form for all new code 103 and 113 employees and for existing 113 employees moving into a code 103 position. Submit the completed form to Administration and Finance.

Author: Academic Appointments
Keywords: HR SRA
Other resources and file formats: none
Added: 5/27/2010
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Use this form for appointment, reappointment, reallocation and additional compensation for employees charged to external funding.

Author: Administration and Finance
Keywords: Finance HR SRA
Other resources and file formats: none
Added: 7/1/2008
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Use this form to indicate who in your office is authorized to receive physical paychecks from the Disbursement Office. Note: List ALL authorized persons every time you submit this form, not just those being added or deleted.

Author: Controller's Division
Keywords: Finance
Other resources and file formats: none
Added: 7/1/2008
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For use with funds 20-25

Author: Administration and Finance
Keywords: Finance
Other resources and file formats: none
Added: 7/1/2008
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Authorize and de-authorize members of your staff to charge bookstore and computer store purchases to your departmental account. Note: List ALL authorized persons every time you submit this form, not just those being added or deleted.

Author: Bookstore
Keywords: Finance
Other resources and file formats: none
Added: 7/1/2008 (updated 8/23/2011)
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Submit requisitions to the Main Bookstore online. Professional Bookstore requisitions can be submitted using the 'other resources.'

Author: Bookstore
Keywords: Finance SRA Faculty
Other resources and file formats: Acrobat Version: List of Required and Optional Books and Supplies The Bookstore's Faculty Services Department
Added: 9/30/2008
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When a Purchase Order is not required, use this form to arrange for payment to a business entity with a Federal Tax I.D. number. [Refer to the Purchasing Web site www.nyu.edu/purchasing.services or the Controller’s Division Web site www.nyu.edu/cdv for further information.]

Author: Controller's Division
Keywords: Finance
Other resources and file formats: none
Added: 3/21/2012
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Use this form to establish an American Express Business Travel Account. This form can also be used to attach a supplemental account to an existing BTA.

Author: Purchasing Services
Keywords: Finance HR SRA Faculty
Other resources and file formats: none
Added: 2/8/2011
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Use this form as a cover sheet to summarize backup documentation for Business Travel Account expenses. Formerly called the BTA Checklist.

Author: Administration and Finance
Keywords: Finance SRA Faculty
Other resources and file formats: American Express Business Travel Account Guide Traveling on Business: Checklist of Things to Consider/Remember
Added: 11/3/2009 (updated 2/15/2011)
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Reserve classroom equipment, schedule an event and request maintenance.

Author: Campus Media
Keywords: Facilities Finance HR SRA Faculty
Other resources and file formats: none
Added: 7/1/2008 (updated 10/15/2010)
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Use this form to request the ability to access and view financial information using the Brio Standard Reports Library based on the charfields you enter into the form. Requires Financial Officer approval. This form is an update of the fame/Brio Inquiry Access & Chartfield Authorization form.

Author: Controller's Division
Keywords: Finance
Other resources and file formats: none
Added: 5/26/2010
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Use this form to to purchase computer hardware and software at academic discounts.

Author: Computer Store
Keywords: Facilities Finance HR SRA Faculty
Other resources and file formats: none
Added: 9/1/2008 (updated 10/7/2011)
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To be completed by all volunteers and their supervisors.

Author: Administration and Finance
Keywords: HR SRA Faculty
Other resources and file formats: none
Added: 6/2/2010
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This form is used to deposit cash and cash equivalents such as gift cards in the Bursar's Vault (e.g., over a holiday break).

Author:
Keywords: Facilities Finance HR SRA Faculty
Other resources and file formats: none
Added: 11/13/2011
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Use this form to track receipt and disbursement of debit cards.

Author: Administration and Finance
Keywords: Finance SRA Faculty
Other resources and file formats: none
Added: 5/25/2011
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When the travel agency is booking a hotel the hotel may require permission in writing from the person managing the BTA to use the BTA account. The “Direct Bill to Business Travel Account” form (attached) was created as an easy method of handling these requests.

Author: Purchasing Services
Keywords: Finance Faculty
Other resources and file formats: Travel Guide
Added: 7/1/2008 (updated 10/15/2010)
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Receive your pay checks, stipends and expense reimbursements faster with direct deposit. This form must be completed even if you already receive your pay checks via direct deposit. Remember to submit a new form any time your bank account information changes. This form replaces both the EFT 5000 [for expense reimbursement] and the Automatic Paycheck DIrect Deposit Enrollment Form.

Author: Controller's Division
Keywords: Finance Faculty
Other resources and file formats: none
Added: 9/24/2008
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Use this system to certify time spent on grant funded research in accordance with federal requirements.

Author: Controller's Division
Keywords: Finance SRA Faculty
Other resources and file formats: VPN Software (required to connect to ERS from an off-campus location). Controller's Division guidelines on time and effort reporting.
Added: 12/4/2009
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Some NYU/ITS services (such as ERS) require the use of VPN when connecting from any location outside of NYU-NET.

Author: ITS
Keywords: Finance SRA Faculty
Other resources and file formats: Effort Reporting System (ERS)
Added: 12/4/2009
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Use this form to verify employment and salary information. Administrators and staff should forward the completed form to Human Resources, hr.records@nyu.edu, tel: 212 998 1248, fax: 212 995 4054. Faculty should forward the form to the Office of Academic Appointments, 726 Broadway, 7th Floor, New York, NY 10003. Alternatively, you can use The Work Number®, an independent service that provides a secure way for current and former employees (up to three years after separation) to authorize third party verifiers (like lenders, landlords, and social service agencies) to confirm their NYU employment and salary information.Call 800-996-7566.

Author: University HR
Keywords: HR SRA Faculty
Other resources and file formats: The Work Number.
Added: 1/25/2012
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Please contact Steinhardt Human Resources for guidance on hiring temporary or casual employees. Note: Applicants for full-time or part-time regular employment must complete the online job application through the MATCH system.

Author: University HR
Keywords: HR
Other resources and file formats: none
Added: 7/1/2008 (updated 10/25/2010)
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Use these online forms to reserve Steinhardt event spaces and explore links to other NYU reservable spaces.

Author: Insurance & Risk Management
Keywords: Facilities
Other resources and file formats: none
Added: 4/16/2012
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This form should be attached to the Expense Reimbursement Form (Form EXP2000) when requesting reimbursement for expenses related to meals taken during business meetings or events.

Author: Controller's Division
Keywords: Finance Faculty
Other resources and file formats: none
Added: 7/1/2008
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Use this form to report and request reimbursement for expenses incurred during business travel.

Author: Controller's Division
Keywords: Finance Faculty
Other resources and file formats: none
Added: 7/1/2008
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Use this form when you are requesting reimbursement from the University for expenses that are not supported by original receipts or other documentation deemed appropriate by the Expense Reimbursement Policy of the University.

Author: Controller's Division
Keywords: Finance Faculty
Other resources and file formats: none
Added: 7/1/2008
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This form is to be used solely to reconcile debit card payments to human subjects. Use AP Workflow for all other expense reimbursements.

Author: Administration and Finance
Keywords: Finance SRA Faculty
Other resources and file formats: none
Added: 7/1/2008 (updated 5/3/2011)
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Use this form for appointment, reappointment, reallocation and additional compensation for employees charged to external funding.

Author: Administration and Finance
Keywords: Finance HR SRA
Other resources and file formats: none
Added: 7/1/2008
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If you have identified a need for maintenance service in an office, classroom or public area, please fill out the information below.

Author: Facilities & Construction Management
Keywords: Facilities
Other resources and file formats: none
Added: 7/1/2008
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This form was replaced by the Chartfield Access Authorization Form.

Author: Controller's Division
Keywords: Facilities Finance HR SRA
Other resources and file formats: Chartfield Access Authorization Form
Added: 12/16/2008 (updated 5/26/2010)
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Complete Form W-4 so that NYU can withhold the correct federal income tax from your pay. Consider completing a new Form W-4 each year and when your personal or financial situation changes.

Author: IRS
Keywords: Finance HR
Other resources and file formats: none
Added: 7/1/2008 (updated 4/14/2009)
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All U.S. employers are responsible for completion and retention of Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. On the form, the employer must verify the employment eligibility and identity documents presented by the employee and record the document information on the Form I-9. Note: As of April 3, 2009, expired documents are no longer accepted.

Author: U.S. Immigrations and Customs Enforcement
Keywords: HR Faculty
Other resources and file formats: none
Added: 7/1/2008 (updated 4/3/2009)
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This form should be used to authorize ID cards for employees and affiliates of the University who require access to facilities.

Author: NYUCard Center
Keywords: HR
Other resources and file formats: none
Added: 7/1/2008
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To be completed by Supervisors only. Supervisors should notify HR of all work related incidents and injuries.

Author: Insurance & Risk Management
Keywords: Facilities HR Faculty
Other resources and file formats: none
Added: 7/1/2008
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This is an attachment to Form IND4000 (Payment to Individuals Form) and should be completed only when total payments over $3,000 in calendar year.

Author: Controller's Division
Keywords: Finance Faculty
Other resources and file formats: none
Added: 8/25/2011 (updated 9/8/2011)
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Request telephone, computer and data-related service.

Author: ITS
Keywords: Facilities Faculty
Other resources and file formats: none
Added: 7/1/2008
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This form is not to be used for lock change or new lock installation. Please use the Facility Work Request form for that purpose.

Author: Facilities & Construction Management
Keywords: Facilities
Other resources and file formats: none
Added: 7/1/2008
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Use this form when requesting reimbursement for expenses not supported by original receipts or other appropriate documentation. This form is not required for miscellaneous expenses under $25 -- this form IS required, however, for meal reimbursements even if under $25.

Author: Controller's Division
Keywords: Finance SRA Faculty
Other resources and file formats: none
Added: 9/30/2010
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NYU Steinhardt policy requires that all administrative offices be open for business and fully staffed Monday through Friday between the hours of 9:00 am and 5:00 pm. Exceptions may be made if required by operational necessity. If an employee is unable to work all regularly scheduled office hours for a period of two (2) weeks or more, he or she may request a modified work schedule using this form.

Author: Administration and Finance
Keywords: HR
Other resources and file formats: none
Added: 5/19/2010
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Sign this form and provide it to ALL code 112 staff on or prior to their first day of work. Have the adjunct sign the acknowledgement and return it to you. Provide the adjunct with a copy and send the original to Administration and Finance, 627 Broadway, 7th Floor. This is required for compliance with amendments to NYS Labor Law §195 effective April 9, 2011.

Author: University HR
Keywords: HR SRA Faculty
Other resources and file formats: none
Added: 10/23/2009 (updated 4/12/2011)
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Complete and sign this form and provide it to ALL code 100 and 102 (>50) employees. Have the employee sign the acknowledgement and return it to you. Provide the employee with a copy and send the original to Administration and Finance, 627 Broadway, 7th Floor. This is required for compliance with amendments to NYS Labor Law §195 effective April 9, 2011. PLEASE FILL IN ALL FIELDS AND DO NOT MAKE CHANGES TO THE TEXT OF THIS LETTER.

Author: University HR
Keywords: Finance HR SRA
Other resources and file formats: none
Added: 11/24/2009 (updated 5/24/2011)
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Complete and sign this form and provide it to all Code 104/114 and 106/116 employees or prior to their first day of work. Have the employee sign the acknowledgement and return it to you. Provide the employee with a copy and send the original to Administration and Finance, 627 Broadway, 7th Floor. This is required for compliance with amendments to NYS Labor Law §195 effective April 9, 2011. ALL FIELDS MUST BE COMPLETED.

Author: University HR
Keywords: Finance HR SRA Faculty
Other resources and file formats: none
Added: 10/23/2009 (updated 4/12/2011)
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Complete and sign this form and provide it to new code 111 employees. Have the employee sign the acknowledgement and return it to you. Provide the employee with a copy and send the original to Administration and Finance, 627 Broadway, 7th Floor. This is required for compliance with amendments to NYS Labor Law §195 effective April 9, 2011. ALL FIELDS MUST BE COMPLETED.

Author: University HR
Keywords: Finance HR SRA Faculty
Other resources and file formats: none
Added: 1/11/2009 (updated 4/12/2011)
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For Administration & Finance use only.

Author: University HR
Keywords: Finance HR SRA
Other resources and file formats: none
Added: 11/24/2009 (updated 5/10/2011)
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Complete and sign this form and provide it to ALL new student employees (codes 118 and 119) and part-time research staff (code 113) paid on a bi-weekly basis on or prior to their first day of work (some code 113 employees are paid on a semi-monthly basis; see below for the appropriate form). Have the employee sign the acknowledgement and return it to you. Provide the employee with a copy and send the original to Administration and Finance, 627 Broadway, 7th Floor. This is required for compliance with amendments to NYS Labor Law §195 effective April 9, 2011. PLEASE FILL IN ALL FIELDS AND DO NOT MAKE CHANGES TO THE TEXT OF THIS LETTER.

Author: University HR
Keywords: Finance HR SRA Faculty
Other resources and file formats: none
Added: 10/23/2009 (updated 4/20/2011)
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Notice of pay rate and payday to be provided to all exempt employees who indicate that their primary language is Spanish, Chinese, or Korean. This site may be updated with additional translations. If no translation exists for the employee's specfied primary language, complete the appropriate English language version and mark the option “My primary language is _____. I have been given this pay notice in English only, because the Department of Labor does not yet offer a pay notice form in my primary language.”

Author: University HR
Keywords: Finance HR SRA Faculty
Other resources and file formats: Chinese Korean
Added: 4/12/2011
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Notice of pay rate and payday to be provided to all non-exempt employees who indicate that their primary language is Spanish, Chinese, or Korean. This site may be updated with additional translations. If no translation exists for the employee's specfied primary language, complete the appropriate English language version and mark the option “My primary language is _____. I have been given this pay notice in English only, because the Department of Labor does not yet offer a pay notice form in my primary language.”

Author: University HR
Keywords: Finance HR SRA Faculty
Other resources and file formats: Chinese Korean
Added: 4/12/2011
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Use this form to indicate who in your office is authorized to receive physical paychecks from the Disbursement Office. Note: List ALL authorized persons every time you submit this form, not just those being added or deleted.

Author: Controller's Division
Keywords: Finance
Other resources and file formats: none
Added: 7/1/2008
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Receive your pay checks, stipends and expense reimbursements faster with direct deposit. This form must be completed even if you already receive your pay checks via direct deposit. Remember to submit a new form any time your bank account information changes. This form replaces both the EFT 5000 [for expense reimbursement] and the Automatic Paycheck DIrect Deposit Enrollment Form.

Author: Controller's Division
Keywords: Finance Faculty
Other resources and file formats: none
Added: 9/24/2008
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Use this form to arrange for payment to individuals with Social Security Number (or ITIN if non-resident aliens) who are not NYU employees or students, and to NYU employees or students for minor payments not related to employment.

Author: Controller's Division
Keywords: Finance Faculty
Other resources and file formats: none
Added: 8/22/2011 (updated 9/26/2011)
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This form is to be used after an offer an employment has been accepted to provide home and emergency contact information and ethnicity and race data.

Author: Administration and Finance
Keywords: HR
Other resources and file formats: none
Added: 7/1/2008
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Use this form to replenish a petty cash fund or, in conjunction with the NYU Steinhardt Request to Establish Petty Cash Fund (Imprest), establish a new petty cash fund.

Author: Administration and Finance
Keywords: Finance SRA Faculty
Other resources and file formats: NYU Steinhardt Request to Establish Petty Cash Fund (Imprest)
Added: 9/24/2008 (updated 1/6/2010)
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Use this form to request the establishment of an imprest petty cash fund for your department.

Author: Administration and Finance
Keywords: Finance SRA Faculty
Other resources and file formats: Form for Petty Cash Funds (Imprest) (Form EXP2000P) How Do I ... Establish and Use a Petty Cash Fund?
Added: 9/24/2008 (updated 6/22/2011)
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Use this form to track disbursements from your petty cash fund.

Author: Administration and Finance
Keywords: Finance SRA
Other resources and file formats: none
Added: 9/24/2008 (updated 10/14/2010)
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Use this form to reconcile receipts with cash on hand and to transfer a petty cash fund to a new custodian.

Author: Controller's Division
Keywords: Finance SRA
Other resources and file formats: none
Added: 9/24/2008 (updated 10/11/2010)
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Print this onto an Avery 5163 label and affix it to your used battery collection bin.

Author: Administration and Finance
Keywords: Facilities Finance HR SRA Faculty
Other resources and file formats: none
Added: 11/26/2008
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Use this form to report and request reimbursement for expenses incurred during business travel.

Author: Controller's Division
Keywords: Finance Faculty
Other resources and file formats: none
Added: 7/1/2008
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This form has been replaced by AP Workflow.

Author: Controller's Division
Keywords: Finance Faculty
Other resources and file formats: none
Added: 7/1/2008 (updated 12/10/2009)
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Use this form when requesting reimbursement for expenses not supported by original receipts or other appropriate documentation. This form is not required for miscellaneous expenses under $25 -- this form IS required, however, for meal reimbursements even if under $25.

Author: Controller's Division
Keywords: Finance SRA Faculty
Other resources and file formats: none
Added: 9/30/2010
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This form is no longer in use. All non-student reimbursement requests must be submitted through AP Workflow.

Author: Controller's Division
Keywords: Finance Faculty
Other resources and file formats: AP Workflow
Added: 7/20/2009 (updated 9/3/2009)
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This form is to be used by NYU students only to request reimbursement for university business expenses. If reimbursement is for travel, attach Form EXP2000T; if reimbursement is for meals during business meetings or events, attach Form EXP2000M.

Author: Controller's Division
Keywords: Finance Faculty
Other resources and file formats: NYU Steinhardt Request to Establish Petty Cash Fund (Imprest) http://steinhardt.nyu.edu/adminfinance/howdoi-Petty_Cash
Added: 7/20/2009 (updated 11/14/2011)
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Use this form only to facilitate payments to human research subjects. Requests for advances for all other purposes must be made through AP Workflow.

Author: Administration and Finance
Keywords: Finance Faculty
Other resources and file formats: none
Added: 7/1/2008 (updated 2/22/2011)
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To be completed to request approval to hire temporary code 100, 104, 106 and 115 employees.

Author: University HR
Keywords: Finance HR
Other resources and file formats: none
Added: 7/1/2008
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Use this form to request access rights to the Salary Expense Report (formerly known as the "PD3").

Author: Controller's Division
Keywords: Finance HR
Other resources and file formats: none
Added: 11/23/2009
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Use this form to identify individuals in your area who are authorized to sign documents submitted to the Controller’s Division and the Bursar’s Office for payment. Please note that any new form you submit will REPLACE the existing form on file. You must, therefore, include ALL authorized persons on this form every time there is a change.

Author: Controller's Division
Keywords: Finance Faculty
Other resources and file formats: none
Added: 7/1/2008 (updated 9/14/2010)
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Order stamps from Mail Services.

Author: Mail Services
Keywords: Finance
Other resources and file formats: none
Added: 7/1/2008
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Use this page to determine which members of your staff are required to acknowledge receipt of materials relating to University policies.

Author: Administration and Finance
Keywords: Finance HR SRA Faculty
Other resources and file formats: none
Added: 7/1/2008 (updated 10/21/2010)
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Complete and sign this form and provide it to ALL new student employees on or prior to their first day of work. Have the student sign the acknowledgement and return it to you. Provide the student with a copy and send the original to Administration and Finance, 627 Broadway, 7th Floor. This is required for compliance with amendments to NYS Labor Law §195 effective October 26, 2009. PLEASE FILL IN ALL FIELDS AND DO NOT MAKE CHANGES TO THE TEXT OF THIS LETTER. Note: This same form is now being used for all bi-weekly employees.

Author: Administration and Finance
Keywords: HR SRA Faculty
Other resources and file formats: none
Added: 10/23/2009 (updated 4/20/2011)
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This form is to be used by NYU students only to request reimbursement for university business expenses. If reimbursement is for travel, attach Form EXP2000T; if reimbursement is for meals during business meetings or events, attach Form EXP2000M.

Author: Controller's Division
Keywords: Finance Faculty
Other resources and file formats: University Reimbursement Policies
Added: 7/20/2009 (updated 11/14/2011)
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Deadlines for submitting time sheets via myTIme for the 2011-2012 Academic Year.

Author: Controller's Division
Keywords: Finance HR SRA Faculty
Other resources and file formats: none
Added: 9/7/2011 (updated 4/16/2012)
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This form is to be used by NYU students only to request reimbursement for university business expenses. If reimbursement is for travel, attach Form EXP2000T; if reimbursement is for meals during business meetings or events, attach Form EXP2000M.

Author: Controller's Division
Keywords: Finance Faculty
Other resources and file formats: University Reimbursement Policies
Added: 7/20/2009 (updated 11/14/2011)
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Complete and submit to Administration and Finance.

Author: Administration and Finance
Keywords: Finance HR Faculty
Other resources and file formats: none
Added: 1/19/2011
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Complete and submit to Administration and Finance.

Author: Administration and Finance
Keywords: Finance HR Faculty
Other resources and file formats: none
Added: 1/19/2011
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To be submitted with the IND4000 and BUS5000 for payments to non-U.S. entities and non-resident aliens.

Author: Controller's Division
Keywords: Finance SRA
Other resources and file formats: none
Added: 8/25/2011
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To be completed during I-9 certification.

Author: Controller's Division
Keywords: Finance SRA
Other resources and file formats: none
Added: 8/25/2011
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Deadlines for submitting time sheets via myTIme for the 2011-2012 Academic Year.

Author: Controller's Division
Keywords: Finance HR SRA Faculty
Other resources and file formats: none
Added: 9/7/2011 (updated 4/16/2012)
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Complete this form in the original duplicate to make a cash, check or credit card deposit into an NYU account. Submit the original to the Banking Department window at 25 West 4th Street between 9 am and 4 pm. [Do not use this form to deposit gifts.]

Author: Bursar
Keywords: Finance
Other resources and file formats: none
Added: 7/1/2008
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For current NYU Research Assistants (object code 131) and NYU Steinhardt Fellows enrolled in a full-time graduate course of study at NYU.

Author: Administration and Finance
Keywords: Finance HR SRA Faculty
Other resources and file formats: none
Added: 9/15/2008 (updated 5/26/2011)
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This form was introduced in April 2012 to reflect a simplication in the procedure for 20% tuition reimbursement for Clerical and Technical staff (Codes 106 and 104). After this form is completed by the instructor, you may bring it directly to the Bursars Office for processing.

Author: University HR
Keywords: HR
Other resources and file formats: none
Added: 4/26/2012
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Print this onto an Avery 5163 label and affix it to your used battery collection bin.

Author: Administration and Finance
Keywords: Facilities Finance HR SRA Faculty
Other resources and file formats: none
Added: 11/26/2008
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Use this form to create a new UPS account or link your existing account(s) to the NYU discounted rates.

Author: Mail Services
Keywords: Finance
Other resources and file formats: none
Added: 7/1/2008
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Some NYU/ITS services (such as ERS) require the use of VPN when connecting from any location outside of NYU-NET.

Author: ITS
Keywords: Finance SRA Faculty
Other resources and file formats: Link to Effort Reporting System (ERS)
Added: 12/4/2009
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Complete Form W-4 so that NYU can withhold the correct federal income tax from your pay. Consider completing a new Form W-4 each year and when your personal or financial situation changes.

Author: IRS
Keywords: Finance HR
Other resources and file formats: none
Added: 7/1/2008 (updated 4/14/2009)
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Use this form to request access to Webspace for an NYU staff member. ITS staff will reply to your request within two business days.

Author: ITS
Keywords: Facilities Faculty
Other resources and file formats: none
Added: 7/1/2008
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To be completed by Supervisors only. Supervisors should notify HR of all work related incidents and injuries.

Author: Insurance & Risk Management
Keywords: Facilities HR Faculty
Other resources and file formats: none
Added: 7/1/2008
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