Pless Hall First Floor Lounge Reservation Guidelines
Please read these guidelines in full. Your reservation request may be delayed or denied if you fail to supply the required details.
The Pless Hall First Floor Lounge is available for high profile NYU Steinhardt events (priority school and department-sponsored events). Smaller events of 30 people or less should be held in other department or university space. Functions not associated with NYU Steinhardt will not be allowed to use the lounge at this point in time.
All student events must be supported by a Steinhardt faculty sponsor, senior staff member or a member of the dean's staff and the reservation request must come from that person. Students may not reserve the lounges without a sponsor.
Pless Hall First Floor Lounge holds a maximum of 70 people.
Hours available for events are from 7:30 am - 11:30 am and 4:30 pm - 10:00 pm, Monday-Friday. Between the hours of 11:30 am - 4:30 pm, the space is a student/faculty lounge. On Saturday, the space is available from 8AM-6PM. Events should be limited to two hours. Exceptions require the approval of the Associate Dean for Administration and Finance.
Keep in mind that Facilities & Construction Management setup, if required, begins half an hour before the event's start time (e.g., if your event starts at 5:00 pm and requires setup, you must reserve the space for 4:30 pm).
All-Day Events: Weekends, Holidays and Summer Events
All-day events are not permitted Monday through Thursday during the Fall and Spring semesters. However, requests for all-day event reservations for the Summer or for Friday, Saturday, or Sunday during the Fall or Spring semesters will be considered on a case-by-case basis.
Events reserved for Saturdays, Sundays, holidays, and/or after official building closing will need to make special arrangements with Public Safety (via David Wong) and Facilities & Construction Management (for setup and clean-up/waste pick up). The department and/or office responsible for the reservation will be charged for these services.
While light breakfasts and snacks are acceptable, Pless Hall First Floor Lounge cannot accommodate sit down meals. There are other spaces in the University that are better equipped to handle these types of events. You are responsible for all catering arrangements.
For food deliveries, a group representative must be present 30 minutes prior to the start of the event to sign for and take responsibility for the delivery. Public Safety and general office staff located at or near the space will not be responsible for signing and receiving food orders. (Please keep in mind that most deliveries arrive earlier than scheduled.)
Tablecloths are required.
Please review NYU's Policies on Substance Abuse and Alcoholic Beverages regarding the serving of alcoholic beverages at NYU events.
Setup and Clean Up
You are responsible for coordinating the setup and cleanup of the space with Facilities & Construction Management (FCM). The trash must be collected and all furniture must be wiped clean and returned it to its original location.
Please arrange your request directly with FCM via email: firstname.lastname@example.org. Remember to forward your email reservation confirmation to FCM when making arrangements for your event.
Setups for afternoon events may begin no earlier than 4:30 pm. Clean ups must start no later than 9:30 pm. Departments will be charged overtime by Facilities & Construction Management for these afternoon event setups and clean ups.
The lounge is to remain open to students until setup time, which is half an hour before the event's start time.
Events should be contained to the park-half (west side) of the Pless Hall First Floor Lounge (behind the glass doors) to limit noise and to avoid interference with access to the building and activities in the Black Box Theater. You will be asked to move any materials/objects (like tables, coat racks, etc.) set up on the east side of the glass doors.
Media Presentation & Audiovisual Requirements
You are responsible for any and all media and audiovisual requirements. For rental of University equipment, contact Campus Media at 8-2655 or via their website: www.nyu.edu/campusmedia/reservation/form/event.htm.
Requests must be made at least one month prior to the event using the form below.