Administration and Finance

Notice of Pay Rate and Payday

Effective Oct. 26, 2009, New York University is required to provide every new hire with a Notice of Pay Rate and Payday Form, a written confirmation of their regular rate of pay, overtime rate of pay (if not exempt) and their pay schedule. The employee must sign the Notice to acknowledge receipt. The employee must be provided with a copy. The signed original should be forwarded to Administration & Finance. This process should be completed on or by their first day of work.

This procedure is required by New York State Labor Law §195. There are significant fines for non-compliance so please follow the procedure outlined here closely.

Notice of Pay Rate and Payday Forms vary by employee type. They can be found on our Forms page. Please download them each time you need one to ensure that you have the latest version.

Procedures for department administrators:

  1. Student Employees. Complete and sign the "Notice of Pay Rate and Payday: Student/Bi-Weekly Part-time Research Staff." Have the student employee sign it. Make a copy of the signed Notice and give it to the student. Deliver the signed original to Administration & Finance along with all other required appointment paperwork.
  2. Adjunct Instructors. Complete and sign the "Notice of Pay Rate and Payday: Adjunct Faculty." Have the adjunct sign it. Make a copy of the signed Notice and give it to the adjunct. Deliver the signed original to Administration & Finance along with all other required appointment paperwork.
  3. All other employees should be directed to Administration & Finance to receive their Notices of Pay Rate and Payday.

 Updated March 6, 2014